Policy Statement: Leaves-of-absence with or without pay shall be approved in advance by the Department Director or Council Appointee.

Types of Leave

• Court Leave: An employee who is called as a participant in a non job-related legal proceeding shall be granted vacation, personal holiday or court leave-of-absence without pay at the employee's discretion.



• Military Leave: When ordered by the proper authority, a regular, probationary, or special employee who is called to active duty or who enters active duty with the Armed Forces of the United States, shall be granted military leave-of-absence without pay. The City will comply with any state and federal requirements concerning military leave-of-absence and job reentry.



• Proof of Service: Employees returning to the City for employment after years of active duty must provide a Form DD214 as proof of military service.
• Years of Service Credit: Time spent in the military shall be used in computing employee seniority with the City. Upon return from active duty, vacation and years of service credit will be calculated utilizing both the years of military service and City service. The employee shall not be eligible to accrue or receive benefits during the period of military service.


• Educational Leave

A regular employee may be granted an educational leave-of-absence without pay to pursue personal educational objectives that are career related and serve the best interest of the City.

• Personal Leave

A regular employee may be granted a leave-of-absence without pay for personal reasons. Personal leaves must be consistent with effective organizational operations and should be requested 30 days in advance or as soon as practicable before the leave.

• Administrative Leave

An employee may be placed on administrative leave with or without pay at the discretion of the City Manager or Department Director/Council Appointee.

• DOMESTIC ABUSE LEAVE

An employee who has been employed with the City for twelve months or more is entitled to take three days leave from work in any twelve-month period if the employee is the victim of domestic abuse, stalking, or sexual assault as set forth in §24-34-402.7, leave is taken for purposes outlined in this state statute and the employee meets all other requirements of the statute. Employees may use paid leave of absence, including vacation and sick leave, if they meet the eligibility requirements for that particular leave. If no paid leave of absence is available, the leave of absence shall be without pay.

Benefits During Leave of Absence Without Pay (Excluding FMLA)

If the leave is no longer than 30 days, employer benefit contributions are continued. If the leave extends beyond 30 days, employer benefit contributions will stop as of the 31st day of the unpaid leave period. Before commencing leave, the employee should meet with Payroll to arrange for payments relating to benefits and PERA notification.

• Health and life plans may be continued at the employee's expense.
• The employee should meet with Payroll to set up an arrangement to protect PERA benefits.
• Commencing with the first day of leave, regardless of the length, there will be no accrual of sick leave or vacation.
• An employee will not be compensated for holidays, vacation, sick leave, or normal paid leaves during a leave of absence without pay.

Maximum Duration of Leave of Absence Without Pay

Depending on the operational needs of the Unit, a leave-of-absence without pay, including extensions, may not exceed 12 months. No employee's total time on leave-of-absence may exceed 12 months in any 24-month period.

Payroll Processing

• Leave of 30 days or less: Record by processing the necessary time slips.
• Leave of 31 days or more: Prepare and process a PAF.