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City of Colorado Springs / Procurement Services / Frequently Asked Questions / Procurement Services

Frequently Asked Questions - Procurement Services
Procurement Services

Q: Can I register my business or company to receive electronic notifications of projects that are currently out for bid?

A: 

YES: 

The City of Colorado Springs web site, located at has a program called City Wire, which will allow vendors to register their profile to receive email notifications when a new project has been posted by the City.  Go to the City's main web site and click on the City Wire icon and follow the instructions for registration.  When a project is posted in the categories in which you have registered you will receive an email notification.



For more information, contact  or call 719-385-5910.


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Q: How do I obtain information on City projects that are currently out for bid?

A: 

There are a couple of different places where you can find a list of solicitations.


The best place is the City Contracting web site at  www.springsgov.com.  Click on "City Agencies" on the City's main page, then click "Procurement Services", then "Current RFP's and IFB's out for bid".  All projects over $250K that are being solicited to the public are listed, as well as the assigned buyer and any amendments related to the solicitation.  In most cases the actual solicitation may be downloaded.


Another place is the City Contracting Dept. bulletin board, located at 30 S. Nevada Ave., Suite 201, (corner of Colorado and Nevada Ave).



For more information, contact  or call 719-385-5910.


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Q: What can I do to be more competitive on future City Projects?

A: 

Competition is the key to insuring the City is paying the fair market value for goods and services. This is why we will release the bid results for projects that were solicited under sealed bids and we offer all contractors, if requested, a debriefing on projects that were awarded using a Request For Proposal (RFP). It is highly recommended that if you are interested in competing on City projects, that you ask us for the current prices we are paying for those goods or services. This should give you a baseline of where you need to be for future contracts.



For more information, contact  or call 719-385-5910.


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Q: What does the statement in solicitations, "Award will be made to the lowest, responsive and responsible bidder" mean? Even if I am the lowest bidder, is it possible I may not be awarded the contract?

A: 

YES. The statement means that the City plans to award the contract to the lowest bidder. However, the lowest bidder must submit a responsive bid and be determined a responsible contractor. A responsive bid means your quoted price must meet the requirements of the solicitation and be considered reasonable. A price that is unreasonably low could be determined  non-responsive, as well as failure to submit the required bonds or samples, if they are required.

 

A responsible contractor is determined by:

 

1) past performance; satisfactory performance record with the City or references are provided that substantiate a satisfactory past performance record with similar clients

 

2) financial capabilities; ability to bond and finance a project of this magnitude

 

3) relative experience; for example: a company that bids a job to build a bridge, but their experience is laying sod, would be required to provide some extensive documentation to prove that they have the necessary capabilities to build the bridge in order to be determined responsible.

 

In most cases, the low bidder is awarded the contract, however, they must pass the responsive and responsible evaluation prior to receiving the award.  The low bidder is not automatically awarded a contract.



For more information, contact  or call 719-385-5910.


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Q: Can I request a copy of the bidders or planholder's list?

A: 

YES. The best way to request this list is to call 719-385-5910 or e-mail the assigned Contracting Analyst to the associated project located on the web. An on-line Planholder's list may also be found on the contracting's web page.



For more information, contact  or call 719-385-5910.


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