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City of Colorado Springs / Commissions & Committees / Public Safety Sales Tax Oversight Committee

Wednesday, September 07, 2011

Committee members in attendance: Tim Cassibry, Dan Mullin, Ronald Ruckdeschel, Joe Pelka, Winfield Pate, Marjorie Smith

Committee members absent: Randy Case, Richard Hansen, Veronica Sheldon

Others present: Sue Autry/CSPD (arrived at 4:56), Nancy McCauley/CSPD, Deputy Chief Tom Smith/CSFD (left at 5:06), Leslie Hickey/CSFD (left at 5:06), Ken Hughlett/CSFD, Jena Rakoczy/CSPD

Call to Order:Meeting was called to order at 4:33 p.m.

Citizen Comment:No citizen comment.

Approval of Minutes:

MOTION: Chairperson D. Mullin requested comments regarding the minutes from the August 3, 2011 meeting.  R. Ruckdeschel questioned if J. Pelka had moved to approve the minutes from that meeting.  It was decided that the minutes would reflect that J. Pelka asked for approval of the minutes.  M. Smith noted that CONO was misspelled.  D. Mullin moved to approve the minutes with changes; both T. Cassibry and J. Pelka seconded.  There was no more discussion and the motion passed by a 5-0-1 vote; D. Mullin abstained. 

 Old Business and Updates:

Department Updates

 Budget – Leslie Hickey

It was decided to email the most current revenue information to the committee members.

Fire – DC Tom Smith and Leslie Hickey

T. Smith referenced the hand-out which included information regarding the Indoor Air Quality Projects and the hose exhaust system installation progress. 

T. Smith stated that the Fire Department will build Station 21 at Peterson and Dublin and are hoping to begin in 2012 with an 18 month construction period.  The original Station 21 design would have cost $5 million but, after making some changes, the cost is expected to be $3.6 million.  Because of the cost reduction, the City should be able to pay for Station 21 with cash.  Although the building will begin as a single company station, the new design will include enough space to accommodate a second company in the future.  Other changes from the original plan include eliminating a community room and not moving the Hose Program from Station 11 to Station 21.  He explained that Stations 14, 19, and 20 all have community rooms available for citizen use. 

T. Smith continued by stating the CSFD’s focus is to provide service to this area of the community as quickly as possible.  CSFD is expecting this station to respond to 3-5 calls per shift.  He added that they are anticipating response times to improve to 6-8 minutes (standard of coverage) in the Peterson/Dublin area due to adding Station #21. 

L. Hickey explained the budget for Station #21 includes roadway improvements.  The total would be $2.6 million for the building and $1 million for the road improvements.  She stated that there is $2.8 million in the 2012 Budget that would allow CSFD to begin construction. The Committee was asked for a statement to present to City Council to support using PSST funding for Station #21.  The motion for the verbiage: “The PSSTOC moves to approve the Colorado Springs Fire Department’s proposal to construct Station #21 and fund it using existing funds from the Station #21 and Station #1 accounts and other miscellaneous funding.” was made by J. Pelka, W. Pate seconded and the motion passed 6-0.  It was noted that the Committee needed to present this to City Council with the knowledge that City Council would make the final approval. 

 Additionally, T. Smith stated CSFD is are working on upgrades to Station 1 to include moving the Chief’s quarters downstairs and converting the old quarters into the women’s bathroom upstairs.  The question of what the status of the building next to Station 1 was asked.  T. Smith replied that the City IT Help Desk is now housed there.

 Police – Nancy McCauley

N. McCauley stated that there were no updates to provide beyond the report given at the last PSSTOC meeting.  She did state that the Records Management System (RMS) is being implemented, and all budgeted PSST positions continue to be funded by PSST.  N. McCauley stated that the proper distribution of laptops to the officers is still being studied. 

S. Autry stated that, per the Mayor’s initiative, the Police Department is reviewing all of its processes to find ways to become more efficient.  Regarding the new Records Management System, she stated the main records system will become operational on February 9 and the field reporter will become operational on February 23, 2012.  S. Autry added that it is the vendor’s responsibility to help with any problems with the system and they have people available who are working and training on-site and also giving support 24/7.  She also stated that the police department is still working on the MDC’s and will present that information when it is available.  

Discussion & Action Items

  • Chairman D. Mullin addressed the topic of the budget presentation to City Council.  It was noted that the presentations would be on one of the following dates: October 18th (1-5 p.m.), October 19th (9 a.m. – noon) or October 20th (9 a.m. to noon).  It was noted that all of Public Safety make their presentations on the same day and the Committee presents after the Fire and Police Departments.  It was noted that the Committee would go over the final presentation at the next meeting after City Budget Office provides some additional information.
  • M. Smith stated that she had spoken to a retired Police Commander about volunteering for the PSSTOC.  D. Mullin noted that there were two vacant positions – one At-Large and one for District 1.  It was also noted that there were now more districts in the City and it was possible that there was a need for more members. 

 Next Meeting Date – October 5, 2011

 Adjournment

The meeting was adjourned at 5:30 p.m.

 Notes:  The minutes of the meeting were taken by J. Rakoczy.  Any omissions or corrections should be brought to the Chairperson’s attention at the next PSSTOC meeting.