Thursday, June 10, 2010
Parks and Recreation Advisory Board
June 10, 2010
Board Members Present: Jim Schwerin, Kent Obee, Richard Eastland, Jill Gaebler, Nancy Hobbs, Mary Mashburn, Carl Reinhardt
Absent: Kira Pasquesi, Richard Stettler
Opening: Chair Jim Schwerin called the meeting to order at 7:32 a.m.
Section 16: Susan Davies, Executive Director of Trails and Open Space Coalition, said that the acquisition of the Section 16 is moving forward. This project has been worked on since 1980s and TOSC has been working diligently towards the acquisition of the property.
In terms of maintenance, Section 16 already has trails in place. TOSC is currently working with the Parks Department regarding the Volunteer Stewardship Plan and they plan on recruiting volunteers to address some of the maintenance issues at Section 16.
Ms. Davies requested that the Parks Board support the acquisition of Section 16. Many citizens would like to see Section 16 preserved as an open space and for it to be used by the public. At this time, a GOCO grant in the amount of $1 million and TOPS funds are available to purchase the property.
Upcoming Events: Bill Koerner, Advocacy Director of the Trails and Open Space Coalition (TOSC), announced the following upcoming events:
- Starlight Spectacular, an annual midnight bicycle ride, is scheduled on Saturday, June 12th, 12:00 a.m. at the Garden of the
- A hike to top of the
INTRODUCTION OF ASSISTANT CITY MANAGER
Kurt Schroeder, Manager of Parks, Trails and Open Space, introduced Assistant City Manager Nancy Johnson who is in charge of the Community, Infrastructure and Development, which includes the Parks, Recreation and Cultural Services Department. The Parks staff reports to Ms. Johnson.
Ms. Johnson said that she began her career in the Parks and Recreation Department (
APPROVAL OF MINUTES
Staff requested that the approval of the May 13, 2010 minutes be delayed until the July 8th meeting.
Service Awards (Item #1)
The City of
- Joshua Roach (10 years), Park Technician - Parks Division
- Michael Reel (5 years), Park Technician - Parks Division
- Bradley Engler (5 years), Park Technician - Parks Division
- Derek Meisner (5 years), Park Technician - Parks Division
- Dennis Will (5 years), Electrician - Parks Division
Dick Siever, Director of the Westside Community Center LLC, provided a presentation regarding the plans and services which will be provided at the Westside Community Center LLC.
Highlights of Mr. Siever's presentation are as follows:
- The Westside Community Center LLC (the LLC) has agreed to operate the
- The LLC is interested in operating the Center because they want to help the community in time of need and to promote strong social well being in the Westside neighborhood. They believe in healthy and successful children, strong families and thriving older adults. The LLC is currently operating a pre-school and elementary school programs.
The LLC also wants to expand the Woodmen Valley Chapel's community service program by helping to strengthen and expand the
- The LLC is planning to create a fun and welcoming gathering place where they can foster hope, serve with compassion and demonstrate God?s love and grace. The LLC is not planning to turn the Center into a church but they want to help support those in need in the Westside neighborhood by developing programs and services with their partners (i.e. Pikes Peak Community Action Agency,
- The LLC will develop programs with a focus on pre-school and after school, art for all ages, teens, seniors, families, workforce skill development and wellness. The programs will be develop based on the citizens input. The LLC is planning to hold a number of community events (i.e. open houses, Westside Roundup on June 26th and community picnics in June and July) and communicate through flyers, posters, OWN newsletter and websites (ourwestside.org) when appropriate.
- Regarding the LLC's financial plan, they will solicit private and non-profit gifts and program grants, develop business sponsorships for programs, apply for scholarships, address capital needs and implement a sustainable economic model. Currently, they have a dire need for buses.
- The LLC is planning to implement a sustainable model, which includes $10 per hour room rental fee for classes and workshops sponsored by the Center, utilizing volunteers whenever possible, implementing facility fees and operations fees, and submitting grant applications.
There was a discussion between the Board members and Mr. Siever regarding setting limits on charges for classes, establishing scholarship fund for those in need, screening volunteers (i.e. background checks), setting criteria for the instructors (i.e. certified), on-site parking, maintenance agreement with the City (i.e. mowing), funds from School District #11 regarding building deficiencies, licenses, contract with the City (expires on December 2012) and renewal options.
Mr. Siever invited the Board members to attend an open house which is scheduled on June 26th at 11:30 a.m.
DIRECTOR'S REPORT (Item #3)
Kurt Schroeder, Manager of Parks, Trails and Open Space, provided the following report:
Julie Penrose and Uncle Wilber Fountain: Julie Penrose fountain began operating on Memorial Day weekend. Staff is currently working on a mechanical piece for the Uncle Wilber fountain. The fountain was schedule to begin operating on June 12th but it will be delayed. A celebration of the fountain with the public is tentatively scheduled for mid-July.
"Click It or Ticket" Pilot Program: The City of Colorado Springs is partnering with the State of
4th of July Events in
- Family Fourth at Rock Ledge Ranch Historic Site - July 4th, 10:00 a.m.-5:00 p.m.
- Pikes Peak Arts Fest at
- Fireworks at the
South Slope Tours: Guided hikes, sponsored by the Parks Department, Trails and Open Space Coalition and the Friends of the Peak, are scheduled on June 27th, July 10th and 31st, August 8th and 28th, September 11th and September 25th. The Trails and Open Space Coalition is taking reservation. Staff will set up a separate tour date for the Parks Board members.
Manitou Incline: Aimee Cox, Senior Analyst, said that a public meeting is scheduled on June 24th, 7:00 p.m. at the
There will be additional public meetings scheduled at
- July 13th - Traffic and Parking Focus Area Session, 6:00 p.m. - 9:00 p.m.
- July 14th - Trails and Trailhead Focus Area Session, 6:00 p.m. - 9:00 p.m.
- July 15th - Management and Operations Focus Area Session, 6:00 p.m. - 9:00 p.m.
After the public meetings, the consultant team will evaluate public input then develop alternatives, which will be presented to the Task Force. The outcome of the Task Force meeting will be discussed at a public meeting in October.
Ms. Cox said that with the increased use of the Manitou Incline, traffic congestion, parking and safety have become an issue with the City of
2011 Budget Process: As the 2011 Budget process begins, the Department submitted "unavoidable" items to the Budget Department for their review. The Department's budget issues will be submitted by the end of June. In mid July, the Parks staff will be meeting with the Budget Review Committee to review issues and discuss the budget outlook in order for the staff to formulate the Department's budget for 2011. Staff will present the Department's proposed budget and the fees and charges for 2011 to the Parks Board in July/August. The Council's Budget worksession is scheduled on October 21st and 22nd with a public hearing scheduled on October 28th. The Council's Budget Markup Session follows the public meeting with the first reading of the 2011 City budget scheduled on November 23rd Council meeting with a second reading on December 14th Council meeting.
In response to Chair Schwerin's question, Mr. Schroeder said that the facilities which are currently utilizing the reserve/Gift Trust funds (i.e. Rock Ledge Ranch, North Cheyenne Cañon, Colorado Springs Pioneers Museum and Senior Center), will have shortfalls without increased General Fund support in 2011. Gift Trust funds have been depleted and must be replenished by donations. It is possible that there may be additional cuts in these facilities but the final decision will be made by the Council. This will be discussed with the Budget Review Committee in July.
In response to Mary Mashburn's questions, Mr. Schroeder explained how the adopt-a-park program is getting along. In terms of vandalism, it continues.
In response to Vice Chair Obee's question regarding water, Mr. Schroeder said that there is deficit of moisture with the summer starting so dry. Staff will use the entire amount that is in the budget for water to irrigate the parks.
In response to Carl Reinhardt question regarding watering medians on
Board Member Appointment: Due to lack of applications for the vacant positions for the outgoing Board members (Jim Schwerin and Jill Gaebler), the Council decided to extend the deadline for the applications to June 4th. Nancy Hobbs and Kira Pasquesi have submitted reappointment request letters to City Council.
The reception for the outgoing Board members will be scheduled after the July 8th Board meeting at 11:30 a.m. Staff will notify the Board members of the location via email.
Westside Community Center LLC: The Open House for the Westside Community Center LLC is scheduled on June 26th at 11:00 a.m. (1628
Break: 8:51 a.m.
Reconvened: 9:06 a.m.
Sarah Bryarly, Interim Manager of Design, Development and TOPS, said that this item is a bridge replacement project at
Dan Krueger with the City Engineering said that alternative locations for the bridge have been discussed due to unique configuration of the intersection on
Jerry Milliman, Structural Engineer and the Bridge Project Manager with the Matrix Design Group, provided an overview of the project.
Mr. Milliman said that the goal of the project is to replace a bridge in North Cheyenne Cañon area. This will be a Federal-funded bridge replacement project which will cost approximately $840,000. This bridge has the lowest bridge rating in the city of
Mr. Milliman said that the current bridge, which is over fifty years old, is not a stone masonry bridge but a reinforced concrete bridge with stone masonry guard rail. The bridge has a telecommunication utilities attached to it. It is a two-span structure which is thirty-five feet long and twenty feet wide, which does not meet the width requirement for two vehicles to pass. This bridge is located within the boundaries of the
The project challenges include the following:
- The existing bridge is not wide enough for two vehicles to pass. This needs to be changed in order to meet the standards of the Federally-funded projects.
- The entrance to the park is currently not optimal. It is difficult for the buses and trucks to navigate in this area and the site lines are difficult in this intersection. Improvements are needed at the entrance.
- The bridge must pass anticipated flows underneath. The new bridge needs to be wider to accommodate the hydraulic flows.
There will be an extensive public process for this project. Initial meetings with the key stakeholders have been conducted. They include the Friends of North Cheyenne Cañon,
The project team includes Matrix Design Group, which is providing the project management; THK Associates, a landscape architecture company which specializes in aesthetics; Smith Environmental and Engineering, which will conduct habitat and cultural resource surveys in the area to provide environmental permitting which is required for Federally-funded projects; Geo Cal, which is a geo-technical consultant and Vladimir Jones who will lead the public process.
In response to the Board members' questions, Mr. Milliman, Mr. Krueger and Ms. Bryarly provided the following responses:
- Input received from the Friends of North Cheyenne Cañon included that the bridge needs to fit within the context of the park and their concern regarding the confusing intersection. The Friends group was interested in improving that intersection.
- The possible locations of the bridge were explained on a map. Mr. Milliman said that the bridge needs to take into consideration the traffic configuration as well as hydraulic concerns.
- Mr. Krueger said that they have discussed eliminating the bridge completely and replacing it with a pedestrian structure but they concluded that a public road is necessary in that area.
- Regarding the park property lines, the boundary is approximately fifteen to twenty feet just east of
- Ms. Bryarly explained how the aesthetics of the bridge need to be designed to fit within the park (i.e. natural setting, stone work on the current bridge,
- What make this bridge to be less than safe? Each bridge in the
- The complexity of the current intersection makes some traffic slow down, which has a benefit of traffic calming.
TOPS Update (Item #5)
Sarah Bryarly, Interim Manager of Design, Development and TOPS, reported on the following:
- Section 16: Staff met with the State Land Board which voted to complete a direct sale with the City of
- At the last TOPS meeting, Mike Slattery, owner of land in Blodgett Ranch adjacent to
In the past two years, Mr. Slattery had put three parcels of land at Blodgett Ranch within conservation easements. His request was that the City of
- The Volunteer Stewardship Plan is moving forward. Staff has been meeting with the Friends groups to work out details on some of the issues. At the request of the Friends group to have an adequate training for their crew leaders, staff scheduled a training at the
- Midland Trail Phase II (from
- Sand Creek Trail (from Barnes to Stetson Hills and from
- Cottonwood Trail (from
- Cottonwood Trail (east of Academy): Staff is currently working with SWENT regarding a section of the trail in front of the Current company. Through the SWENT process, a FEMA grant was received to cleanup the hydraulic and erosion issues. Out of this project, a small trail was built.
- Cottonwood Trail (on the opposite side of Vincent Street): Staff is working with the City Engineering, City Traffic and PPRTA on a section that would connect a section of the Cottonwood trail from the Pike Peak Greenway under I-25 to where it stops at Vincent and eventually connect to the project with the SWENT on the other side of the Current. The project should be complete by 2012.
- A Transportation Enhancement grant was received to complete improvements for a section of the Pikes Peak Greenway from I-25 to Cottonwood Creek intersection.
- Wayfinding signage was completed along Cottonwood,
- This is not TOPS related but the signage package for the Garden of the Gods was completed.
Board Committee Report
Board Members Concerns
- Captain Jacks Trail: Chair
- Stratton Open Space Bandit: Vice Chair Obee said that there is someone at the Stratton Open Space who keeps putting back sign posts on the trail with the word "rape" on it. These sign posts were removed but they keep coming back.
Scott Abbott, Regional Supervisor, said that the Department has been notified of a person who might be placing the sign posts. Staff believes that this person may be unhappy about a fall line trail which was closed by the Department. When the Department closed this trail, a person removed all the closures and when it was closed again the signs began appearing. It is believed that this trail has been used by this person regularly. Staff also believes that the two incidents are related and caused by the same person.
Staff said that a bridge inspection report has been completed and it was determined that the entire decking needs to be replaced. This will be a high priority utilizing the Department's Emergency Repair Fund.
- Swimming Pools Article: Rich Eastland said there was a newspaper article regarding the swimming pools and how busy they were over the weekend. He asked how the community is responding with the City not operating all of the swimming pools.
In response, Kim King, Manager of Parks Administration, said that the
Ms. Mashburn requested to have a presentation by the
Election of 2010-2011 Board Chair and Vice Chair
Carl Reinhardt made a motion to elect Kent Obee as the Board's Chair for the 2010-2011 term. Motion was seconded by Mary Mashburn and carried unanimously.
Mary Mashburn made a motion to elect Carl Reinhardt as the Board's Vice Chair for the 2010-2011 term. Motion was seconded by Nancy Hobbs and carried unanimously.
Board Members' Farewell Reception: Mr. Schroeder said that a farewell reception for the outgoing Board members (Jim Schwerin and Jill Gaebler) is scheduled after the July 8th Board meeting. Staff will notify the Board of the location.
Negotiations Pertaining to a Land Matter (Item #6)
Mary Mashburn made a motion to hold a closed Executive Session to discuss ?Negotiations Pertaining to a Land Matter?. Motion was seconded by Jill Gaebler and carried unanimously.
The Board went into a Closed Executive Session at 10:00 a.m. and finished at 10:30 a.m.
Being no further business, the Board adjourned at 10:30 a.m.