City of Colorado Springs / Commissions & Committees / Public Safety Sales Tax Oversight Committee

Wednesday, June 03, 2009

Committee members in attendance: Cindy Corsaro, Richard Hansen, Pat McElderry (4:34), Daniel Mullin, Joe Pelka, Ronald Ruckdeschel, Marjorie Smith
Committee members participating via conference call: Randy Case II
Committee members absent: Tim Cassibry, Frank O'Donnell, Winfield Pate
Others present: Dan Raider/CSFD, Bob Lund/CSFD, Nina Rikoski/CSFD, Cassie Beckey/CSFD, Pete Carey/CSPD, Steve Liebowitz/CSPD, Sue Autry/CSPD, Joe Curro/CSPD, Nancy McCauley/CSPD, Leslie Hickey/Financial Services Division, and Dorothy Stevens/CSPD
Call to Order:  Chairman Richard Hansen called the meeting to order at 4:29 p.m.
Citizen Comment:  No citizen comment.
Approval of Minutes:
MOTION: Marjorie Smith moved to approve the minutes from the May 6, 2009 meeting, as written, and Ronald Ruckdeschel seconded. There was no discussion and the motion passed by a 6-0-1 vote; J. Pelka abstained.
Old Business and Updates:
         Department Updates
Budget - Leslie Hickey
Ms. Hickey provided handouts and a brief overview of current budget conditions. April sales tax figures were down approximately 9% but were within the margin of the anticipated numbers. In February 2009, the City amended the 2009 budget. This information is on the web site and accessible to the public. The 2010 budget process began with management looking at the anticipated shortfall and a list of unavoidable expenses to begin discussions on how to address significant gaps. The City is also looking at ways to increase revenues.
Fire - Bob Lund
The contractor for Station #7 Air Quality improvements received a partial Notice to Proceed with a general plan to begin work by mid-July. Anticipated completion is October or November of 2009. The architect for Station #21 continues to progress on a design plan in the event funding becomes available to build. Due to ongoing economic concerns, the City did not issue the Certificates of Participation for Fire Stations #1 and #21. The location for Station #21 is property already owned by the City, located at Dublin and Peterson.
Police - Joe Curro
There is very little to update from the PD, as most construction projects are complete. Mr. Hansen requested that staff provide updates on the budget when information is available.
         Sustainable Funding Committee (SFC) Presentation - Dick Hansen
Chair Hansen provided a 40-minute presentation to a small group from the SFC on May 15 and received good, pressing questions about future requirements. Randy Case attended as a member of both committees and stated that the SFC would like to have specific dollar amounts of these requirements. Finance personnel indicated that both departments lost personnel in the recent budget cuts, yet employees are taking on additional duties. There is more work and more projects than in the past, with fewer people to complete them. Staff must submit their 2010 budgets by June 15, and due to the dynamic environment, it is unknown what it will be in the future. Defining future requirements and specific dollar amounts is not feasible at this time.
Deputy Chief Carey reported that for the 2010 budget process, City departments created an Essential Services Model that divides core services into 4 levels ranging from ?life dependant? to ?quality of life?. Staff members are working to put dollar values on the programs and services within each level to assist in budget leveling.
Chair Hansen and other members of the committee agree there is no avenue for the PSST to assist at a deeper level at this time; however, the PSSTOC wants to know how to help within their current function. There is an expectation that any future election will involve discussion of looking at funding to meet the needs of public safety. This committee can support initiatives by addressing those that can help and those that can pass and provide backup to the Sustainable Funding Committee in their endeavors.
         Discussion & Action Items
o        Chairman Hansen reported that the base presentation for the annual report is in good shape and will only require minor modifications.
o        Committee leadership will be an issue when three of the senior members leave the committee due to term limits and the Chair steps down for the same reason. Several remaining members cannot take the chair position because of time constraints. A recommendation was made to seek a change in the term limits from Council so the extensive amount of historical memory will not be lost because of compulsory resignations. Ms. Beckey will research how other committees are handling officer and membership term limits and be prepared to report at the next meeting.
o        A review of the 10-year plan was very helpful for senior members and was recommended reading for the newer members of the PSSTOC. Ms. Hickey indicated that the plan will be updated after the budget is completed so she will provide it to the committee as soon as it becomes available.
o        Members discussed the date for the next meeting and determined there are no pending items so there is no need to meet until September 2. However, the August 5th meeting date will be held in the event that it is needed.
Next meeting Date - September 2, 2009
The meeting adjourned at 5:29 p.m.
Notes: The minutes of this meeting were taken by Dorothy Stevens. Any omissions or corrections should be brought to the Chairperson's attention at the next PSSTOC meeting.